Using Delegation to Create Higher Success

Do you have days where you feel you have crossed nothing off your to-do list? Your day got lost? You start feeling stressed and then lower productivity sets in. Then you feel off-balance, that nothing is really getting done at the levels you want. You are trying to control everything, yet, you are actually losing control.

The importance of knowing when to delegate is a skill that when utilized is a fundamental key to creating that work-life balance.  When artfully employed,  the benefits include lower stress levels, higher productivity levels and creating an environment of trust and collaboration.

Once we learn how to relinquish the control and delegate effectively, it will create that work-life balance that we all desire. The greatest benefits of delegating are it gives you more time to do the things that are important to you.

You are also promoting a collaborative trust building atmosphere. It gives others opportunities to feel valued that they are contributing, provides development opportunities and allows yourself to open up to new ways of doing things.

Why Delegation is a Highly Valued Skill to Lead Your Career or Business

As you rise up the executive ladder or as your business grows, the importance of delegation is what will take you out of survival mode and into success mode. That shift from doing to leading can be daunting at first, especially if you are always the one to roll your sleeves up to get it done, or believe “no one can do it better than you” or “it will get done quicker if I just do it.”

Doing it all may work short term, but as the demands you face increase, this will eventually catch up to a point where everything is not getting done and productivity levels fall. Upper-level decisions may slide, your work-life balance may falter a little and your best work will not be accomplished.

As a result, your power will begin to diminish with everything while you continue to try and control and not relinquish tasks. Others may feel that their input is not valued since you diminish their ability to take upon a task you could delegate and empower them to grow.

So how do we stop this cycle and start to delegate to promote efficiencies and higher performance levels as we rise as leaders in our business, careers, and life?

First, it is embracing the mindset that it will take some upfront time to set up systems and structures to delegate and implement them. Remember, the short term time investment to do this will be a long term gain in better efficiencies and getting you back to the more important tasks to create higher productivity levels.

This can be a daunting task in itself to determine what to delegate. Below are tasks that when properly delegated will free up your time to focus more on higher level tasks. Try delegating these type of tasks:

Smaller Tasks – Utilize an assistant, intern to schedule meetings, book travel, business trips, schedule clients, cleaning up your email folders, organizing your computer files, your office, setting up small system processes for better efficiencies. Think about all the little things that distract your day, that could be delegated out.

 No thinking Tasks – These tasks require little thinking, think of them as auto pilot tasks – that once someone is trained there is little change to the task when performed and frees up your time to concentrate on other more important things.

Time Eating Tasks – Tasks that take a lot of time on a continual basis. Try breaking these tasks into smaller segments and delegating the segments out.

Teachable Tasks – What tasks do you have that once you train someone how to complete they can be removed from your to-do list? This also gives someone the opportunity to tackle a new skill and grow and feel they are contributing to your end goals. Good leaders teach and delegate and not just do.

Subject Matter Tasks –Be honest, and create a list of tasks that you do not have the time to become an expert at and delegate those tasks out.  Find those individuals who have skilled expertise. Maybe you are not a good social media content writer or blog post writer. Consider hiring outside help or an employee to take this over so you can concentrate on completing those tasks you are the expert on.

Deadline Tasks – Many projects have drop-dead deadlines. Delegate out tasks to assist in meeting these deadline dates to ensure the project is completed timely and reduce your own individual stress levels. Have a good project management system in place and processes to monitor due dates and tasks delegated out. Trust others to meet deadlines and check-in during the project to ensure everyone is staying on task and doing what they should be doing. Lead them along this path.

This is not my job tasks – Maybe you recently got promoted or expanded your business and hired new employees. Take an inventory of the tasks that are no longer under your job title and pass the baton. Set the boundaries that you are no longer responsible and accept you hired employees to do this for you now and relinquish the control.

Once you remove the mindset that you can do everything and trust the delegation process, this will free you up to concentrate on those things that matter to you to lead the productive work and life balance you desire.


Posted in